From Polish manufacturers and suppliers to your site — managed as one supply process. 

Before we contact suppliers, we need to understand what the project actually requires.

We review available drawings, schedules, bills of quantities, technical specifications, estimated volumes, destination, required timeline and commercial objectives.

This allows us to identify the right sourcing route and avoid wasting time on products or suppliers that are unlikely to meet the project requirements.

How this helps you:
You start with a sourcing strategy based on the complete project, not a collection of disconnected product enquiries.

Not every product should be imported from Poland.

We assess whether the expected difference in product price is likely to justify procurement, handling, documentation and international transport costs.

The objective is to identify opportunities where sourcing from Poland can create a genuine landed-cost advantage.

How this helps you:
You can focus your time and purchasing budget on the products where importing from Poland is commercially worthwhile.

Different suppliers often interpret the same enquiry in different ways.

We convert the available project information into a clear sourcing brief covering the required product, specification, quantities, finish, documentation, packaging and delivery expectations.

Where several technical options are available, we help define which features are essential and where suitable alternatives may be considered.

How this helps you:
Suppliers quote against the same requirement, making commercial and technical comparisons more reliable.

The Polish building materials market includes thousands of manufacturers, distributors and specialist producers.

We research suitable products based on the actual technical, commercial and aesthetic requirements of the project. This may include standard products, bespoke manufacturing and alternatives to products currently sourced elsewhere.

We are not limited to a fixed catalogue or one existing supplier network.

How this helps you:
You gain access to a wider market without your team having to research unfamiliar Polish suppliers, websites and product ranges.

A suitable product does not automatically mean a suitable supplier.

We identify manufacturers and distributors capable of supporting the expected product type, quantity, lead time and delivery model.

Potential suppliers are compared on more than headline price. We also consider capacity, responsiveness, export experience, flexibility and ability to support the complete requirement.

How this helps you:
You receive a focused shortlist of commercially relevant suppliers rather than a long list of unverified contacts.

Before larger commitments are made, we assess whether the supplier appears capable of supporting the project reliably.

Depending on the assignment, this may include company checks, production-capacity enquiries, review of commercial history, communication assessment, factory visits, sample coordination and confirmation of manufacturing capabilities.

The scope is adjusted to the value and risk profile of the proposed order.

How this helps you:
You reduce avoidable supplier risk before paying deposits or committing the project to a production schedule.

A product must not only look suitable. It must also meet the technical and regulatory requirements applicable to the project and destination market.

We review available specifications, declarations, certificates, technical data sheets, installation requirements and supporting documentation.

Where documentation is missing or specialist confirmation is required, we identify the issue early and coordinate further clarification with the manufacturer or relevant external specialist.

How this helps you:
Potential specification or documentation gaps are identified before purchasing and international delivery.

IMPORTANT : Compliance support is based on the documentation available from the supplier and the requirements provided by the client. Final regulatory approval may require confirmation from an appropriately qualified professional in the destination market. 

Supplier quotations frequently use different formats, product descriptions, units, exclusions and commercial assumptions.

We coordinate quotation requests, clarify specifications and collect the information required to make the proposals easier to compare.

This may include price, lead time, minimum quantities, packaging, warranty terms, payment requirements and availability of supporting documentation.

How this helps you:
Your team receives clearer information and spends less time identifying what is — and is not — included in each quotation.

The lowest ex-factory price is not always the lowest final cost.

We consider the wider supply model, including packaging, domestic collection, consolidation, storage, international transport and customs-related requirements where applicable.

This provides a more realistic basis for deciding whether the Polish supply option creates a genuine commercial advantage.

How this helps you:
Purchasing decisions are based on the expected delivered outcome rather than a misleading factory price.

Once the supply route is selected, we develop the purchasing and operational plan.

This can include supplier allocation, order sequence, deposits, production dates, collection windows, consolidation requirements, documentation deadlines and the proposed international transport model.

For multi-supplier orders, we plan how separate production schedules will connect into one outbound shipment.

How this helps you:
Commercial decisions and logistics planning are aligned before orders are placed.

After ordering, the project still requires active management.

We maintain communication with suppliers, confirm orders, track production progress, clarify changes, collect documentation and follow up on expected readiness dates.

Where several manufacturers are involved, MAK Consulting provides one consistent point of contact across the Polish side of the project.

How this helps you:
Your team does not need to manage multiple factories, contacts and production updates independently.

Products for one project may be manufactured in different parts of Poland and become ready at different times.

We coordinate local collections from factories, distributors and warehouses using transport selected for the size and characteristics of each order.

This may include pallet transport, dedicated vehicles, long-load collections and transfers between suppliers and our consolidation point.

How this helps you:
Several Polish suppliers can operate as part of one coordinated purchasing and delivery process.

When goods arrive at our facility, we can complete agreed receiving procedures.

Depending on the project, these may include quantity confirmation, packaging checks, identification of visible transport damage and photographic documentation.

Any specific inspection requirements are agreed before the materials are collected.

How this helps you:
Obvious discrepancies can be identified in Poland instead of being discovered only after international delivery.

Different suppliers rarely complete production on the same day.

We can hold completed orders temporarily while the remaining materials are collected, allowing several purchases to be combined into one larger outbound shipment.

Goods can also be separated by project, construction phase, customer order or final delivery location.

How this helps you:
You avoid multiple international deliveries and make better use of available vehicle or container capacity.

Factory packaging may be suitable for local delivery but is often insufficient for consolidated or long-distance international transport.

Where required, we can coordinate additional protection, repacking, labelling, pallet preparation and loading arrangements.

The loading sequence can also be planned around unloading requirements at the destination.

How this helps you:
Materials are prepared for the actual journey and delivery method rather than simply dispatched in the supplier’s standard packaging.

We organise international road transport based on the size, weight, dimensions, fragility and delivery requirements of the shipment.

Available solutions may include full truckloads, part loads, groupage services, dedicated vehicles, curtain-side trailers and specialist transport for long or non-standard materials.

We also coordinate collection timing, delivery bookings and site-specific unloading requirements.

How this helps you:
The transport solution is selected around the materials and project schedule rather than added as an afterthought.

Some projects require a complete vehicle. Others become more cost-effective when transported as a carefully planned part load.

We assess the available volume, loading dimensions, route, handling requirements and delivery deadline before selecting the appropriate model.

Where practical, several supplier orders can be consolidated to improve vehicle utilisation and reduce the delivery cost per product.

How this helps you:
You pay for a transport model that reflects the actual shipment instead of using an unnecessarily expensive or inefficient option.

For selected destinations and larger-volume requirements, sea freight may provide the most practical transport model.

Through appropriate logistics partners, we can coordinate container selection, delivery to the port, loading arrangements, shipping documentation and the connection between Polish suppliers and the selected freight route.

We're able to offer container purchase, which will allow you to keep the container on site - great for secure and dry on site storage!

How this helps you:
You receive one coordinated process connecting Polish purchasing, container preparation and international shipping.

Shipments leaving the relevant customs territory require accurate and consistent commercial documentation.

We prepare or coordinate the documentation required for export clearance, which may include commercial invoices, packing lists, product descriptions, quantities, values, origin information and transport documents.

Where a customs broker is involved, we coordinate the required information with the broker and suppliers.

How this helps you:
The export process is supported by a complete and consistent set of shipment documents.

Import clearance is ultimately controlled by the importer, destination-country regulations and the appointed customs representative.

Where possible, MAK Consulting assists by providing the required supplier and shipment documentation, answering product-related queries and coordinating information between the exporter, importer and customs broker.

We can also help identify documentation requirements before dispatch so that avoidable clearance issues are reduced.

How this helps you:
Your destination-side customs representative receives better-organised information and direct support from the Polish supply side.